The Executive Assistant to the Dean of Undergraduate Education manages all of the administrative support for the dean, including heavy calendaring, coordinating group meetings, planning events, making travel arrangements, processing reimbursements, editing, and organizing correspondence and other support documents. The incumbent must be able to communicate clearly, concisely and tactfully with diverse constituencies, most importantly with the deans, assistant deans, divisional departments and their support staff, as well as members of the Chancellor's Office and other leadership offices. The incumbent must be able to multitask, and occasionally respond to urgent requests for information and assistance. The assistant must be able to work independently to determine the relative importance between essential and non-essential communication prior to forwarding information to the dean. The assistant needs to synthesize, both orally and in writing, information for appropriate action or referral. They also must research and present relevant data and background material for divisional projects. This position also provides administrative assistance to the Office of the Deans under the supervision of the Operations Manager. Regular attendance and punctuality are essential for success in this position.
Percentage of Time:
100
Shift Start:
8:00 am
Shift End:
5:00 pm
Qualifications for Position
12
Records
Qualifications
Required/Preferred
Ability to research, analyze, compile, and present data in a clear and concise manner.
Required
Computing skills to design spreadsheets, perform word processing, and receive and monitor electronic mail correspondence.
Required
Analytical skills to evaluate information, identify problems, and to suggest solutions and method of implementation.
Required
Ability to exercise independent judgment and initiative in performing work assignments.
Required
Organizational skills to ensure that short- and long-range tasks are completed in a timely manner.
Required
Writing skills to compose and edit correspondence and electronic mail using correct grammar, spelling, and punctuation.
Required
Interpersonal skills to establish and maintain effective working relationships with superiors, co-workers, subordinates, members of campus community, and public.
Required
Ability to communicate effectively and diplomatically with faculty, staff, students, University administrators, donors, political and community leaders, and public.
Required
Skill in dealing with confidential matters with tact, sensitivity, and discretion.
Required
Ability to manage projects and events efficiently meeting required deadlines and outcomes.
Required
Demonstrated ability in arranging meetings and scheduling appointments using a computer calendar program (Outlook preferred).
Required
Skill in implementing, organizing, and maintaining a complex filing system.
Required
Additional Posting Information
Bargaining Unit:
99-Policy Covered
Application Deadline:
05-24-2023
External Posting Date:
