Posting Details
Posting Details
Working Title
HR Consultant Assistant 1
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Posting Number
2023046CP
Position Information
Classification Title
HR Consultant Assistant 1
Classification Code
123E
RCW Exemption Criteria
No Exemption
EWU Position Number
C99302
CUPA Code
No Match
FLSA
Non-Exempt
Bargaining Unit
BU 1
% Full Time
100
Salary / Wage Range
CS - 36
Salary Information
$37,920 – $47,940
Please note that in addition to the salary range listed, a wage increase of 4% will be applied to this position effective July 1, 2023.
Please note that in addition to the salary range listed, a wage increase of 4% will be applied to this position effective July 1, 2023.
Anticipated Start Date
The position is available now
Term of Appointment
12 months per year
Location
Cheney campus
County
Spokane
Project Description
Project Duration
Background Check
Yes - Both
Responsible HR User
Kenlyn Mackey
Responsible HR User Email address
kmackey2@ewu.edu
Position Details
Job Summary
- Want to join a great team, make a difference and work in an energetic and dynamic environment? Eastern Washington University is currently in search of a Human Resources Consultant Assistant 1. This position will primarily work with our students. We are looking for someone who enjoys working in a close, collaborative team where we value every employee for their individual strengths, while working together to help make Human Resources a successful, inclusive, and diverse place of employment.
- This position supports the employment of temporary employees, including student employees, adjunct faculty, temporary hourly, and graduate student assistants by assisting with daily operations in support of the recruitment, hiring, employment and onboarding of our employees. The successful candidate will perform human resource tasks such as interpreting and applying employment rules and regulations and advising students, staff, program participants and/or the public regarding the content, policies, procedures and activities of the institutional employment program. This position performs data entry on a daily basis and ensures accuracy of human resource documents and records.
- Please see below under Job Duties for a more detailed job description.
- The candidate selected for this position will be rewarded with competitive compensation and a comprehensive benefits package which includes highly subsidized health/dental plans, retirement plan with 100% university match, generous paid vacation and sick leave, 13 paid holidays (adjusted accordingly), tuition waiver benefit and more.
About Eastern Washington University
Eastern Washington University, a regional, comprehensive public university with an enrollment of over 10,000 students, is one of six state-funded four-year institutions of higher education in Washington, each governed by its own board of trustees. EWU’s 300-acre main campus is located in Cheney, a community of 12,000 residents 16 miles southwest of Washington’s second largest city, Spokane. Eastern also offers programs in downtown Spokane at the innovative, energy-efficient Catalyst building and at Riverpoint, a campus shared with Washington State University. In addition, EWU programs can be found at select locations throughout the state, aligned with the needs of the community. Eastern contributes to the vitality of the region and the state through its wide array of bachelor’s and master’s degrees in over 100 fields of study, as well as applied doctorates in physical therapy and educational leadership, offering accessible pathways to career success and personal development to students of all socioeconomic and cultural backgrounds.
Tribal Land Acknowledgement
Eastern Washington University resides within the traditional homelands of the Spokane People and other tribes who are connected through their shared history of this region. This land holds their cultural DNA and it is their Ancestors who are here and bring forth the knowledge of this place—the knowledge that comes from the land.
Tribal Land Acknowledgement
Eastern Washington University resides within the traditional homelands of the Spokane People and other tribes who are connected through their shared history of this region. This land holds their cultural DNA and it is their Ancestors who are here and bring forth the knowledge of this place—the knowledge that comes from the land.
Diversity Statement
EWU does not discriminate in its programs and activities on the basis of race, color, creed, religion, national origin, citizenship or immigration status, sex, pregnancy, sexual orientation, gender identity/expression, genetic information, age, marital status, families with children, protected veteran or military status, HIV or hepatitis C, status as a mother breastfeeding her child, or the presence of any sensory, mental, or physical disability or the use of a trained guide dog or service animal by a person with a disability, as provided for and to the extent required by state and federal laws.
Conditions of Employment
- This position, during the course of university employment will be involved in the receipt of, or accountability for, university fund or other items of value, as well as the unsupervised access with the developmentally disabled, vulnerable adults or children under the age of 16. Employment will be contingent upon successful completion and passing of a background check.
- All new employees will comply with EWU Immunization Policy 602-02 and provide proof of immunity or vaccination to MMR before beginning work at EWU. Waivers for the immunization requirements are available for medical or sincerely held religious beliefs.
- Upon hire employees will complete our required Diversity Equity and Inclusion (DEI), Hazing, Harassment and Title IX training. Online training can be accessed at https://inside.ewu.edu/hr/training/orientation/ or complete the training in person or via Zoom. In person and Zoom training opportunities will be posted on InsideEWU and are listed on our Human Resources site: https://inside.ewu.edu/hr/training/
- This position is covered by the Washington Federation of State Employees’ Collective Bargaining Agreement.
Physical Demands
- If you would like to obtain a copy of the Essential Functions Analysis form, which describes the physical and mental demands of the position, please contact Kenlyn Mackey at kmackey2@ewu.edu.
Pre-Placement Physical
No
Hearing Test
No
Medical Monitoring Post Hire
No
Protective Equipment
University, local, regional and state mandates for public and personal protection should be followed as needed.
Required Qualifications
- High School Diploma or GED
- Three years of office experience including a minimum six months of experience in a human resources, student employment or related setting. Equivalent education will substitute for up to two years of office experience.
- Experience with Microsoft Office Suite
- Candidate must demonstrate interest, ability and/or experience promoting cultural competency, universal accessibility and/or diversity.
Preferred Qualifications
- Experience in higher education or school setting
- Experience as first point of contact in an office or organizational setting
- Experience using a human resources information system like: Banner
- Experience using a report writer such as Tableau
- Proficiency with Microsoft Office Suite
- Associates degree or higher
- Experience or familiarity with financial aid
Other Skills and Abilities
- File management
- Ability to work cooperatively in a team environment
- Excellent customer service skills, professional and courteous demeanor
Work Schedule Type
Regular
Work Schedule
- Monday – Friday: 8:00 am – 5:00 pm
Posting Date
06/14/2023
Open Until Further Notice
No
Closing Date
06/28/2023
Screening to Begin
06/29/2023
Special Instructions to Applicants
It is strongly recommended that you print a copy of these instructions and the position posting before you begin to complete the online application, as the instructions will not be viewable once you begin the application process.
- Attach a detailed cover letter in which you explain how you meet each of the required qualifications [and preferred qualifications, if applicable]. It is preferred that you provide that information in a bulleted list or within a table within your cover letter.
- Attach a chronological resume including work history and major duties, education, and any specialized training or skills related to the position. Please list at least 3 professional references including: names, titles, organization name, phone numbers, email addresses, and connection to you (these can be identical to the references listed on the application).
- Complete the online application form and respond to the online questions, if applicable.
- Diversity Response – As an equal opportunity employer with a multicultural staff and student population, we are interested in how your qualifications prepare you to work with diverse faculty, staff, and student populations representing various cultures and backgrounds that may be different from your own. You will be asked to attach a diversity response as part of the online application process: Please describe how you will apply an approach that is supportive to the diverse needs, including universal access, of our students, faculty, staff, and the public.
Application Types Accepted
Application
Job Duties
% of Time
60
Responsibility / Duty
Assist with Coordination of Recruitment and Hiring of Temporary Employees
- Facilitate Washington State Background checks and assist with sexual misconduct checks on temporary employees as required by position and provide notification to departments of clearance.
- Review and ensure the accuracy of employee-completed human resource documents including, but not limited to, the employment applications, I-9s, W-4s, PERS Eligibility Waivers, and Employee Data Change Forms.
- Perform data entry for personnel actions
- Monitor compliance with employment regulations and work with employing departments and individual participants to resolve non-compliant issues.
- Monitor reports to assure employment status.
- Assist with semi-monthly employee payroll maintenance, including index and pay rate changes in order to meet payroll processing deadlines, and approval of personnel actions to ensure all employees are timely and accurately paid.
- Maintain documents, files, and records in accordance with laws, regulations and program guidelines. Use spreadsheet and database software to develop and maintain records and assist with gathering documents for audit, public record or discovery requests.
- Assist with the direction and review of work of assigned student employees who support the Human Resources Office.
- Assists in the compilation and preparation of reports using computerized and/or manual systems
- Taken together, the remaining duties below represent an additional 5 percent:
- Assists in developing and updating forms, publications, handouts, and other communications used in the temporary employment process; edit materials for accuracy, appearance, readability and style and update website.
- Provides exceptional customer service including communicating with employees, supervisors, other schools, external employers, and other state agencies regarding temporary employment matters.
- Attend local and regional meetings pertaining to employment, human resources and payroll.
- Respond to employment verifications and unemployment claims.
- Assist in reviewing procedures or rules to facilitate effectiveness. Serve as the operational backup for the Federal and State Work Study programs
Essential Function Indicator
Yes
% of Time
35
Responsibility / Duty
Advising and Counseling
- Assist departments with the posting, recruitment, and hiring of temporary employees using University recruitment websites such as Handshake and PeopleAdmin
- Assist temporary employees in locating and applying for positions.
- Interpret, explain and apply federal, state, and institutional policies, regulations, and procedures.
- Respond to employee and departmental inquiries and resolve problems with temporary employment paperwork and compensation. Refer higher level problems to the AVP of Human Resources when necessary.
- Serve as advising and counseling backup for the Federal and State Work Study programs.
- Provide general information concerning other areas and processes of the university. including Admissions, Financial Aid, Registration, Advising, Student Financial Services, and Payroll.
Essential Function Indicator
Yes
% of Time
5
Responsibility / Duty
Public Relations/Outreach
- Facilitates temporary employment orientation sessions and conducts supervisor training sessions.
- Attend and/or coordinate employment fairs, workshops.
- Other related duties as assigned
Essential Function Indicator
Yes
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